All complaints will be addressed in a confidential, courteous, and efficient manner and with respect to the complainant.
All staff members are expected to treat all customer complaints objectively and without prejudice, bias, or hostility toward any person.
Complaints specific to an area of the Police Department are first handled by the appropriate first line supervisor, then by the supervisor of the division, and finally by the Chief of Police.
Complaints against other University employees, other than allegations of sexual harassment or discrimination under the law, are handled through the University's staff or faculty complaint and grievance policies and through coordination of the mediation and Alternative Dispute Resolution (ADR) Program.
Allegations of sexual harassment or discrimination are referred to and coordinated with the University's Office of Equity and Diversity.
All complaints regarding Police Department employees will be reviewed and investigated as appropriate. Depending on the seriousness of the complaint, an Internal Affairs investigation may be conducted at the direction of the Chief of Police.
Once the complaint has been investigated, the person making the complaint will be notified of the findings without delay.
By law, complaints of employee misconduct must be reduced to written form and signed by the complainant to help ensure appropriate documentation of both the nature and substance of the complaint.
Information regarding the Filing of Complaints:
It is the policy of the University of North Texas Police Department to receive and investigate complaints concerning its employees.
Persons desiring to make a complaint must understand the importance of submitting their complaint in writing with their signature affixed. The Texas Government Code, Section 614.022 (shown to the right) provides that all complaints to be considered on law enforcement officers must be in writing and signed by the person making the complaint. The Chief of Police has extended this requirement to complaints against all department employees.
The Texas Government Code also requires that a copy of the complaint be presented to the employee within a reasonable time and before any disciplinary action may be imposed.
Allegations made in a complaint investigation may have one of the following outcomes:
a. Unfounded - The allegation is false, not factual
b. Exonerated - The incident occurred, but was lawful and proper or was justified under the existing conditions.
c. Not Sustained - There is insufficient evidence to prove or disprove the allegations.
d. Sustained - The allegation is supported by sufficient evidence. A sustained complaint may result in disciplinary action against the employee.
If a complainant deliberately gives false information causing the police department to conduct an investigation, the information can be presented to the District Attorney’s office for prosecution.
Instructions for Filing a Complaint:
After reading the information on this page, contact Captain Jeremy Polk to discuss the incident, allegations, and complaint by phone at (940) 369-7086, or in person at the Sullivant Public Safety Center.
Please complete the information on this form (you will need Adobe Acrobat) to assist with the efficient processing of your complaint.
With the information you provide, and your input, a decision will be made regarding the classification and handling of the complaint, and the complaint will be addressed appropriately.
Upon completion of an investigation into a complaint, you will be notified as to the outcome.
The University of North Texas Police Department
This agency compiles annual statistical summaries, based opon records of internal affairs investigations, which are made available to the public and agency employees.